PCUC - The Official Constitution

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I: Name	II: Purpose	III: Rules	IV: Committee
V: Elections	VI: Meetings	VII: Finances	VIII: Amendments

The Official Constitution

Article l - Name

Section 1:
The name of the organization is the “Pakistani Community at UConn” hereafter referred to as PCUC.

Article II – Purpose of PCUC is as follows Section 1: The purpose of this organization is to provide students; both Pakistani and non-Pakistani, with a place to learn about, promote and share the diversity of culture.
a.	To strengthen the bonds between Pakistani students, both on and off-campus.
b.	To carry out social and cultural activities.
c.	To provide assistance to Pakistani students in matters of orientation, housing, and registration.
d.	To sponsor educational and social functions of particular interest to students and the community.
e.	To promote a friendly relation between the Pakistani and non-Pakistani community at UConn.

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Article III – The rules of membership are as follows: Section 1: Activities are open to all currently enrolled students, faculty members, and general community regardless of race, color, sex, age, creed, national origin, or disability.
a.	Active membership in PCUC shall be open to all UConn students, faculty, and staff including the other branches of the University as well as the Storrs Campus.
b.	All Executive Board members must be currently enrolled undergraduate students at UConn.
c.	Alumni, graduate students from UConn and students from other colleges and universities are eligible for associate membership without voting rights.
d.	Membership may be terminated upon decision of the Executive Committee for any actions which violate the regulations and by-laws set forth by the Executive Committee concerning PCUC member conduct and the University’s student conduct.

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Article lV - Executive Committee and Faculty Advisor Section 1: The Executive Committee, which consists of the Executive Board and the Board of Trustees, shall be organized and conducted as follows. Section 2: The Executive Committee shall be comprised of a President, Vice President, Secretary, Treasurer, and Public affairs person. Additional positions will be created as they are needed. All officers will be active members in good standing, and an undergraduate student at the University of Connecticut. Section 3: Duties of Executive Committee Officers: A. Executive Board President
a.	Be responsible for overall management of the affairs of PCUC.
b.	Direct and coordinate all the activities to achieve the purpose of PCUC.
c.	Be a representative for the organization in dealings with other schools and institutions.
d.	Coordinate activities with other organizations.
Vice President
a.	Act in the absence of the President.
b.	Assist the President in accomplishing the purpose of PCUC.
c.	Temporarily assume the function of the President when requested as such by him/her, or if the President is incapacitated or has resigned.
d.	Perform miscellaneous duties associated with the office.
Secretary
a.	Provide minutes of all the Executive Committee meetings.
b.	Maintain records of PCUC.
c.	Responsible for handling PCUC mail.
d.	Formulate a list of members, and volunteers for all PCUC events.
e.	Maintain attendance records at all meetings.
f.	Supervise filing of all legal documents with appropriate authorities.
Treasurer
a.	Maintain a record of all financial transactions of PCUC.
b.	Collecting and depositing all funds received on behalf of PCUC under appropriate accounts in the student organization account with the Business Office.
c.	Preparing the financial report for PCUC and presenting it to the general body.
d.	Fund raising activities of PCUC.
e.	Supervise filing of all fiscal documents with appropriate authorities.
Public Affairs Person
a.	Publicizes the major events of PCUC.
b.	Keep open communication with other organizations on Campus.
Section 4: The Board of Trustees will watch over the Executive Board. It will function as the checks and balances for the organization. The Board will be consisting of three students, one of which must be a male and one of which must be a female.
a.	Board has the power to veto Executive Board decision if it sees any flaw in it.
b.	Board can suspend any of the Executive board members for any mis-conduct after a fair hearing and a general vote of two-thirds (2/3).
Section 5: The advisor will serve to guide the organization as a whole and will make sure that the organization is following the proper rules and regulations.
a.	The advisor shall be a full time or part time member of the university’s faculty or staff.
b.	The advisor shall attend the PCUC sponsored events if required by the Executive Committee.
c.	The advisor shall be aware of student activities that are planned by the organization.

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Article V – Elections and Removal of an officer Section 1: The Elections will be held at a timely manner after one year in the spring semester.
a.	Nominations will consist of a show of hands at the Election Meeting held in the spring semester.
b.	Officers will be chosen by majority elections.
c.	Only members who regularly participate in PCUC activities and or meetings are eligible to vote and/ or to hold an office.
d.	In case of any vacancy during the term of an office, an election shall be held in a special or regular meeting within 2 weeks notice to attending members.
Section 2: Removal of an officer
a.	A motion to remove an officer must be signed by at least five active members and shall require a majority vote of two-thirds (2/3) of those present at the duly called meeting to pass.
b.	Final action for removal shall be held over until the next regular meeting.
c.	The officer will be given a fair chance to defend him/herself as to why he/she shall not be removed.

Article VI – General body and Meetings Section 1: The total membership of PCUC will constitute the General Body.
a.	Special meetings can be called by any members of the Executive Committee or by written request of twenty five percent (25%) of the active members of PCUC.
b.	All the members shall follow the rules and regulation that are stated by the Constitution along with the student conduct that is held by the University.
c.	Any member can be banned from the organization after a fair hearing and two-third (2/3) vote if he/she disobeys any of the rules.
Section 2: The meetings will be held in a timely manner.
a.	The Executive Committee shall make every effort to hold meetings on a bi-weekly basis or as necessary. A record of attendance shall be maintained by the Secretary.

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Article VII – Finances

Section 1:
The PCUC will be financed by contributions, donations and other sources such as Under Graduate Student Government (USG).

Section 2:
The fiscal year of the PCUC will begin starting the first meeting every year.

Section 3:
The University auditor shall keep the account books up to date and open to inspection.

Article VIII – Amendments Section 1: The Constitution and By-laws may be amended by voting members provided that:
a.	The proposed amendments are presented to the President 7 days prior to the next meeting of the General Body.
b.	It is approved by the Executive Committee by a simple majority.
c.	Any active member at a regular meeting may propose one or more amendments in writing. An affirmative vote of two-thirds (2/3) of the members present at a duly called meeting consisting of no less than seventy-five percent (75%) of the total membership shall be required to adopt an amendment.
d.	In case of the absence of a seventy-five percent (75%) quorum, a two-thirds (2/3) vote of those present in a rescheduled meeting shall be required to adopt an amendment.
e.	Final action shall be held over until the next regular meeting.

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It is further understood that if this organization desires at any time in the future to change in any way the provisions of this charter, that before such action is taken, the organization will submit every detail of the desired changes to be made to the Student Government and the Student Activities Office.